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Top 10 Things to Consider Before An Office Move

Planning an office move? Have you considered all of the related computer and servers issues that could hinder productivity and lead to a loss of revenue? Before you start unplugging things, there are many issues you may want to consider first.

Any business owner in the midst of an office relocation knows just how hard it can be to make sure that their Information Technology (IT) operations are back up and running in a reasonable amount of time and functioning properly.

Besides finding the ideal location for your customers to find you, you also have to consider whether the building is suited to your business or organization's IT needs.

We recommend consulting a trusted IT provider before executing your office move.
Here's why it is beneficial for your business to work with an IT professional to provide computer relocation services beforehand:

  • Less downtime - If your office move runs smoothly, your employees can get back to work faster and your customers don't lose contact with you.
  • Less risk- No longer do you have to worry about the technology risks that will affect your business. Allow an expert to handle your technology concerns during a move. 
  • Less unforeseen costs - If you consult an IT provider before you move, you can avoid any potential issues that will end up costing you more in the end.
  • Less worry - A professional IT provider will enable you to move everything to another location without worrying about data loss or security gaps.

It is possible to have a secure, seamless office move. It just means planning ahead, working with the right team, and of course, executing the plan efficiently and effectively.

These are the top 10 technology things to consider before you move:

First, assess your business or organization's tech needs. An office move is the perfect time to look at how you'd like to grow your business. A new office is your chance to expand key technology areas of your business.

Identify any areas that might need more technology infrastructure than you currently have. For instance, you might be incorporating new employees who will need their own computers with access to your network - maybe you need another server. Or perhaps you want to offer free WiFi for your customers who come to your office - now you need to increase your firewall protection.

  1. Take a look at the rooms or areas within the prospective office building. Is there more or less access to power? If you need additional connections, it is important that you take care of this before you move. Don't move in to discover that you cannot connect all of your systems and devices.
  2. Rooms in your new office building with also have to allow for the proper cooling and distribution of cables and equipment. Usually, your IT provider or a cabling contractor will help you set up an organized and efficient wiring closet and server room. Proper layout, power and cooling are essential for a reliable business network.
  3. Do your research before you move. This includes understanding your lease or contract, as well as any building quirks, such as no air conditioning or poor plumbing. While these may not be technology related, they will affect your office environment and consequently your productivity.
  4. Take an inventory of all equipment and devices. Will you be moving all of your items or replacing some key devices? Take this into account when planning your new IT infrastructure. Also, it helps to decide who will be moving what and to keep track of everyone's responsibilities during the move.
  5. Ensure you have adequate cabling using the proper cabling category. For instance, CAT5 is not certified to handle Ethernet connections whereas CAT5e and CAT6 are. If you use the wrong category of cabling, you will constantly have connectivity issues. We recommend having your cabling certified by a contractor because good cabling is the foundation of a reliable network.
  6. Due to the increasing dependency that modern businesses have on a reliable internet connection, make sure you have at least two good options for high speed internet connectivity before you move If you depend heavily on access to the cloud this is a must.
  7. Plan your wireless deployment. It is essential that you work with your qualified IT provider to ensure that you have a proper technology infrastructure in place beforehand and that is has been tested accordingly before your office move.
  8. A qualified IT provider will also assess the risks posed to your network in an office move and work to set up proper protection such as a powerful firewall or another appropriate solution.
  9. Ensure that all of your equipment is protected. That may mean surge protectors, battery backups, whatever it takes to protect key equipment from any sort of power event. Anything and everything that is plugged into your network just be protected.
  10. The most important consideration of all are proper backups before your office move. No one wants to reboot their office and network to find that they have experienced any kind of data loss. Before your move, ensure that the most recent backups have been done for all servers and critical systems. Secondly, perform test restores to make sure the backups have been done properly.

 

At SC Systems, we offer complete Computer Relocation services to ensure that your office move is seamless and worry-free.

Call us today for a free assessment, 780.800.0448

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